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Privacy Policy

Last updated: July 17, 2026

1. Introduction

Apogee Atlantic LLC ("Apogee," "we," "us," or "our") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our legislative intelligence platform and services.

2. Information We Collect

Information You Provide

  • Account Information: Name, email address, organization name, job title
  • Payment Information: Billing address, payment method details (processed by our payment provider)
  • Communications: Messages you send us, support requests, feedback
  • Usage Preferences: Dashboard settings, alert preferences, saved searches
  • Uploaded Files: Documents and files you upload to the Services (for example, client briefs, testimony, or background materials), which we store and process to provide the Services
  • Contacts and Interaction Notes: Contacts, meetings, and commitments you choose to log in the platform (see "Your Private Contact and Relationship Data" below)

Information Collected Automatically

  • Log Data: IP address, browser type, pages visited, time and date of visits
  • API Usage: API calls, queries, response times for service optimization
  • Device Information: Operating system, device type, unique device identifiers

Information We Infer About Your Organization

When you sign up, we use your email domain to identify your organization. For known domain patterns (such as .gov or .edu), classification is instant. For other domains, we use AI (AWS Bedrock) to identify your organization's name and type (for example, nonprofit, law firm, advocacy group, or government agency). We may also collect publicly available information about your organization, and publicly available professional information about you (such as your role at your organization), from web sources to better personalize your experience and inform how we support your account.

This information helps us determine your pricing tier, personalize your briefings, and provide relevant legislative intelligence from your first interaction. You can view and correct this information in your account profile at any time.

Preview Sessions Without an Account

You can try the chat interface without signing up. When you do, we create an ephemeral anonymous session for you. This is not an account: it is identified only by a randomly generated address on a reserved internal domain (anonymous.apog.ai), and we do not ask for or collect your name, email address, or organization.

During a preview session we store the conversation itself, and, if you arrived from an advertisement or a campaign link, the campaign parameters in that link (such as utm_source, utm_campaign, and gclid) so we can measure how our advertising performs. The automatically collected information described above (log, usage, and device data) is also collected.

If you later register, the conversation from your preview session is transferred into your new account and is covered by the rest of this policy from that point on. If you never register, the anonymous session and its conversations are deleted automatically within 7 days by a scheduled sweep. Because a preview session is not an account and is not linked to your identity, we generally cannot locate it to respond to an individual rights request under Section 7 before it is deleted.

Conversations, Memory, and Uploaded Content

When you use our chat interface (or reply to Apogee by email), your conversation content is stored and processed to provide the Services - to answer your questions, maintain your conversation history, generate briefings and drafts, and personalize your experience. Copies of emails exchanged with the Services, and files you upload, are retained the same way. See "Service Operations, Debugging, and Improvement" in Section 3 for how we may access this content internally.

Our platform also includes a Memory feature that captures your preferences, focus areas, and policy interests from your conversations to improve future interactions. We extract structured signals from your usage - such as topics you research, committees you track, and the types of deliverables you generate - to personalize briefings and recommendations. These extracted signals (topics, entities, preferences) are stored separately from your conversations, and you can view, edit, and delete them at any time through the Memory page in your account.

Your Private Contact and Relationship Data

If you log contacts, meetings, commitments, or interaction notes in the platform, that information is private to your account. We do not aggregate it across users, share it with or surface it to any other account, or use it to inform any other user's results. It exists solely so the platform can serve you, and it is excluded from the product-improvement uses described in Section 3.

Information We Do Not Collect

  • We do not access your AI provider accounts (Claude, ChatGPT, etc.)
  • We do not collect classified or sensitive government information
  • We do not sell your personal information or conversation data, and we do not share your conversation content or the intelligence you generate with third parties. We do use the advertising and analytics technologies described in Section 8, which share limited browsing activity such as page visits with those platforms to measure and improve our advertising; you can opt out as described there.

Using Apogee through a third-party AI platform: If you access Apogee through a third-party AI platform or MCP-compatible client (for example, claude.ai or Claude Desktop), your conversation with that platform is processed by that provider under its own terms and privacy policy. This Privacy Policy covers the queries and data that reach the Apogee Services.

3. How We Use Your Information

We use your information to:

  • Provide, maintain, and improve our Services
  • Process payments and manage your subscription
  • Send you important updates about the Services
  • Communicate with you: Send you service and account notices, and - unless you opt out - product news and re-engagement emails. Marketing emails include an unsubscribe link; service notices are sent regardless of marketing preferences. Account outreach (for example, a note that a problem you hit has been fixed, or an offer to help) may be informed by your own account's activity
  • Respond to your requests and provide customer support
  • Monitor and analyze usage patterns to improve our platform
  • Personalize your experience: Your organization type, stated interests, and conversation history are used to personalize daily briefings, recommendations, and the intelligence we surface to you
  • Determine pricing: Your organization type (inferred from your email domain) determines which pricing tier applies to your account
  • Improve briefing relevance: We use aggregate usage patterns across our user base to identify trending topics and improve the quality of intelligence we deliver
  • Detect and prevent fraud or abuse
  • Comply with legal obligations

Service Operations, Debugging, and Improvement

To keep the Services working well, authorized Apogee personnel may access and review individual conversations, account activity, and related content for defined operational purposes: operating and securing the Services, diagnosing and fixing problems, investigating suspected abuse, evaluating and improving answer quality, and improving the product. Access is limited to personnel who need it for these purposes. For example, if the platform gives you a wrong or failed answer, we may review that conversation to find and fix the cause.

We do not use your conversation content to train foundation AI models. AI processing for the Services runs on AWS Bedrock, which does not use customer content to train the underlying models.

4. Information Sharing

We may share your information with:

  • Service Providers: Third parties who help us operate our Services (hosting, payment processing, analytics)
  • Legal Requirements: When required by law or to protect our rights
  • Business Transfers: In connection with a merger, acquisition, or sale of assets

We do not sell your personal information to third parties.

5. Data Security

We implement appropriate technical and organizational measures to protect your data, including:

  • Encryption of data in transit (TLS) and at rest
  • Access controls and authentication requirements
  • Regular security assessments and monitoring
  • Secure cloud infrastructure (AWS)

While we strive to protect your information, no method of transmission over the Internet is 100% secure.

6. Data Retention

We retain your personal information for as long as your account is active or as needed to provide Services. After account termination, we may retain certain information as required by law or for legitimate business purposes (e.g., resolving disputes, enforcing agreements).

Preview sessions without an account are retained on a shorter, fixed schedule. A scheduled sweep runs daily and permanently deletes anonymous preview sessions older than 7 days, together with their conversations, messages, and sign-in sessions. If you register during a preview, the conversation moves into your account and is retained under the paragraph above instead. See "Preview Sessions Without an Account" in Section 2.

7. Your Rights

Depending on your location, you may have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Delete your data
  • Export your data in a portable format
  • Opt out of certain data processing
  • Withdraw consent where processing is based on consent

To exercise these rights, contact us through our contact form.

8. Cookies, Tracking, and Session Recording

We use cookies and similar technologies to:

  • Keep you logged in
  • Remember your preferences
  • Understand how you use our Services
  • Improve our platform

We use PostHog for product analytics and session recording. Session recordings capture how you navigate our web dashboard and chat interface to help us identify usability issues and improve the experience. We take the following measures to protect your privacy in recordings:

  • All text you type into input fields is masked and never recorded
  • All chat message content (queries and AI responses) is masked in recordings
  • Analytics data is routed through our own subdomain (z.apog.ai) rather than directly to PostHog
  • Session data is associated only with your account - not sold or shared with third parties

Email Delivery and Open Tracking

Emails we send (briefings, service notices, product updates) may include standard delivery and open tracking so we can tell whether our email is reaching you and rendering correctly. We use this to monitor deliverability and the health of email-based features such as scheduled briefings; we do not share individual open data with third parties beyond the email infrastructure providers that generate it.

Advertising and Conversion Tracking

We work with advertising platforms to promote Apogee and measure how our advertising performs. These platforms use cookies or similar technologies that record when you visit our site and whether you later take an action such as signing up:

  • LinkedIn Insight Tag - measures the performance of our LinkedIn ads and builds retargeting audiences. You can opt out of LinkedIn-based advertising in your LinkedIn account settings under Ads, and learn more in the LinkedIn Cookie Policy.
  • Google Ads - measures conversions from our Google advertising. You can opt out via Google Ads Settings.

You can also limit interest-based advertising through your browser settings or industry opt-out tools such as the Digital Advertising Alliance and the Network Advertising Initiative.

You can control cookies through your browser settings. Disabling certain cookies may affect functionality of the Services.

9. Third-Party Services and Subprocessors

Our Services integrate with the following third-party services. Each has its own privacy policy:

We also use managed infrastructure providers (such as hosted database and email delivery services) that store or transmit Service data on our behalf. We are not responsible for the privacy practices of third parties. We only work with subprocessors who provide sufficient guarantees of data protection.

10. Children's Privacy

Our Services are not intended for individuals under 18 years of age. We do not knowingly collect personal information from children.

11. International Data Transfers

Your information may be transferred to and processed in the United States, where our servers are located. By using our Services, you consent to this transfer. We ensure appropriate safeguards are in place for international transfers.

12. California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA/CPRA), including the right to know what personal information we collect and to request deletion. Our use of the advertising technologies described in Section 8 may constitute "sharing" for cross-context behavioral advertising under California law. You can opt out of this sharing using the advertising opt-out controls in Section 8, or by contacting us through our contact form to exercise any of these rights. We do not use or disclose sensitive personal information for purposes other than providing the Services.

13. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes via email or through the Services. The "Last updated" date at the top indicates when this policy was last revised.

14. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us at:

Please use our contact form, email us at privacy@apog.ai, or reach out through your account dashboard.
Entity: Apogee Atlantic LLC